Job Description

Administrative Assistant / Bookkeeper
Kalamazoo, MI
$21.15 - $23.00 per hour
20-40 hours per week | Flexible Schedule

Our client, a nonprofit organization in Kalamazoo, is seeking an experienced Administrative Assistant / Bookkeeper to support the Executive Director with bookkeeping, payroll, and grant reporting tasks. This is a flexible, part-time to full-time opportunity (20-40 hours per week depending on what you're seeking) in a mission-driven environment focused on serving children, youth, and their families.

Key Responsibilities

Bookkeeping & Payroll

• Manage light-volume accounts payable/receivable

• Process journal entries and attach receipts in QuickBooks

• Perform monthly bank and credit card reconciliations

• Coordinate bi-weekly payroll for 28 employees

• Communicate with childcare center directors to verify timesheets

• Submit payroll tax deposits and associated reports

• Address payroll issues as they arise (payroll may take up to half a day)

Administrative & Grant Support

• Pull and review reports for grant tracking

• Categorize transactions appropriately in QuickBooks

• Provide general administrative assistance to the Executive Director

Schedule Details

• 20-40 hours per week, depending on candidate preference

• Flexible hours between 7:30 AM and 5:30 PM (e.g., 8-4 or 9-5)

• Fewer hours may be scheduled in the first week while onboarding

Qualifications

Required:

• Proficiency in QuickBooks (a test may be administered)

• Strong skills in Microsoft Word, Excel, and Outlook

• 3-5 years of administrative and/or bookkeeping experience

• Strong organizational and communication skills

Preferred:

• Experience with QuickBooks Online

• Prior experience in a nonprofit or grant-funded organization

• Familiarity with grant tracking or reporting

  #INMAY2025

Creative Financial Staffing

Job Tags

Hourly pay, Full time, Part time, Flexible hours,

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