Job Description

Our client, a leading venture capital firm focused on investing in the most promising blockchain, crypto, and Web3 startups is seeking a highly organized and proactive Executive Assistant & Special Projects Coordinator to support our CEO. This role goes beyond traditional administrative duties—it requires a strategic thinker who can manage high-level projects, oversee operational initiatives, and serve as a key partner in the execution of the company’s vision. The ideal candidate will have experience in both executive support and project management!

Company: Venture Capital Firm

Position: Executive Assistant & Special Projects Coordinator to the CEO

Location: New York, NY 4:1 Hybrid

Hours: 9-6 or so with some flexibility required depending on CEO’s schedule

Compensation: $150-250K DOE + Bonus + Benefits

Degree: Preferred

Key Responsibilities:

• Executive Support: Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, preparing reports, handling correspondence, and coordinating travel.
• Project Management: Lead and assist in special projects, ensuring timely execution and alignment with company goals. Research, analyze, and present data to support decision-making.
• Strategic Initiatives: Work closely with the CEO on operational priorities, investor relations, and business development opportunities. Assist in driving key company initiatives.
• Communication Liaison: Serve as a point of contact between the CEO and internal/external stakeholders, including investors, partners, and portfolio companies.
• Event & Meeting Coordination: Organize executive meetings, offsites, and industry events. Prepare agendas, take minutes, and follow up on action items.
• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and confidentiality.
• Process Optimization: Improve efficiency by implementing better administrative systems and operational workflows.

Qualifications:

• 5+ years of experience as an Executive Assistant, Chief of Staff, or similar role, preferably in venture capital, startups, crypto, or finance.
• Strong project management skills with a track record of executing high-impact initiatives.
• Deep interest in crypto, blockchain, and Web3 (prior industry experience is a plus).
• Exceptional organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Slack, Notion, and project management tools (e.g., Asana, Trello).
• High level of professionalism, discretion, and emotional intelligence.

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