Job Description

Job Description

Job Description

Why Work for Park Lawn?

Service

• At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual.
• Work with leading experts in the funeral and cemetery profession.

Benefits

• Financial assistant programs encouraging employees through education and development in industry related subjects.
• Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life’s challenges.
• Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match.
• Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team.
• Employee Discounts on services, merchandise, and property to help our team members in their time of need.

Culture

• We value honesty, courage, integrity, ethical behavior and the development of personal growth.
• We are rooted in the communities to provide a personal touch to every family we serve.
• We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families.

Summary/Objective

This position is responsible for managing the schedule, communications, and events for specific members of the executive leadership team, potentially interacting with the board of directors, analysts, vendors and other senior company leadership throughout the US and Canada.

Essential Functions

• Maintains an active calendar of appointments, arranges meetings, and provides schedule reminders for designated executive leaders.
• Has the ability to schedule and handle the logistics of board meetings, send material for review prior to the meetings, take and distribute notes as requested.
• Fields general queries from board members.
• Ensures preparation and distribution of materials are handled for scheduled meetings and events.
• Receives and screens phone calls, emails, mail and visitors.
• Make complex travel arrangements (domestic and international) and provide detailed itineraries, with ability to handle unforeseen changes rapidly and without issue.
• Maintains confidential files, including competitive and strategic planning information, as well as sensitive financial data and/or litigation matters.
• Plans, coordinates, and executes the complex logistical support for high-profile, multi-day events including negotiating venue contracts, coordinating internal resources, serving as primary event manager, and effectively resolving unforeseen complications as they may arise.
• Conducts research, prepares correspondence, expense reports and produces various reports from financial and/or operating systems as needed.
• Develops internal and external presentations and briefs.
• Routes and resolves information requests.
• Manages various projects related to executive directed initiatives.
• Special projects and other duties as assigned.

Competencies

• Communication Proficiency
• Teamwork Orientation
• Detail Orientation
• Thoroughness
• Customer Service Orientation
• Time Management

Required Education, Experience, Certifications and Licensure

• Bachelor’s degree or higher or equivalent combination of education and experience with a minimum of ten years of prior administrative assistant experience preferred.

• Minimum five years experience in an executive administrative assistant level role supporting C-level officers.
• Valid state issued driver’s license in good standing and acceptable driving record.

Additional Eligibility Qualifications

• Advanced knowledge of MS Office; including, but not limited to: Microsoft Word, Excel, Power Point, Access and Outlook
• Proficient with other applications such as Canva, Ariba, SharePoint, Foxit, and Coupa.
• Acts with professionalism, integrity and discretion in all matters, particularly in the handling of confidential information.
• Excellent verbal and written communication skills.
• Must be a self-starter who is excited by a challenge and able to work in a fast-paced, dynamic environment.
• Proactive & positive attitude, professionalism, flexibility, and versatility are a must.
• Must work well on a deadline.
• Ability to handle multiple work streams simultaneously, to prioritize, and effectively ask for support if needed.
• Independent, extremely detail oriented, ability to pick-up on preferences, and meet deadlines.
• Consistently demonstrates professional level verbal and written communication skills.
• Possess exceptional organizational skills and a very high attention to detail.
• Presentation development (including files with multiple embedded documents/data sources).
• Able to navigate change and adapt with flexibility.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The duties associated with this position are generally performed in an indoor office setting.
• Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle.
• Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds.
• This position may also require reaching, pushing, and pulling.
• Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: __ √___ Low _____ Moderate ______ High

Travel

• This position may require up to 20 percent out of area and overnight travel.
• Travel can be domestic or international as required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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