Job Description

Job Description

Job Description

We are offering a contract to hire employment opportunity for an Office Assistant in Los Angeles, California. The Office Assistant will be expected to carry out a variety of administrative and clerical tasks, ranging from data collection to report writing, in addition to handling customer inquiries. This role is pivotal in maintaining accurate records and ensuring smooth office operations.

Responsibilities:
• Accurately process and maintain customer credit applications and records.
• Oversee customer accounts and undertake relevant actions as needed.
• Compile statistics and general data and incorporate this information into established internal reports.
• Generate and revise reports as directed, which may be in spreadsheet, graphical formats, or narrative-style word processing.
• Verify gathered data such as matching supplier invoices against file copies.
• Originate correspondence and reports that do not require the immediate supervisor's personal attention.
• Manage general correspondence and file maintenance.
• Handle telephone inquiries, take and relay messages, screen callers and direct calls accordingly.
• Receive, sort, and distribute mail efficiently.
• Maintain an organized workspace by ensuring that documents and supplies are properly stored.
• Represent immediate supervisor in project-related or other meetings as directed.
• Assist with business exclusivity program and conduct outreach as required.• Proficiency in various computer programs, including Microsoft Office Suite and data management software.
• Experience with answering inbound calls, demonstrating excellent customer service skills.
• Familiarity with billing functions, including invoicing, payment processing, and account reconciliation.
• Ability to perform various clerical duties, such as filing, data entry, and scheduling appointments.
• Strong communication skills, both written and verbal, to effectively interact with team members and clients.

Job Tags

Contract work, Immediate start,

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