Job Description

Overview The Practice Coordinator (PC) will play an important role as part of the Practice Management team embedded in the Corporate Section and Immigration Section (the Division). The PC will assist the Senior Practice Managers (SPMs) and Practice Specialist (PS) with all aspects of managing their respective practice groups, including coordinating practice development and staffing, budget monitoring, and other administrative support critical to daily operations and long-term growth. The PC will collaborate with other administrative departments to ensure successful implementation of Section, Division, and Firm objectives. Responsibilities: Collect, maintain, and analyze practice group information for staffing and evaluations; assist with creating and implementing new tracking tools and processes as needed. Prepare and distribute weekly reports summarizing workload, financial performance, and operational metrics for key stakeholders. Assist with organizing Section and practice group meetings, retreats, and events. Work with SPMs and PS to monitor practice group budgets, practice data, and other financial metrics, including reviewing and approving certain vendor invoices. Assist with updating and maintaining Section intranet sites, including simple coding to independently update intranet sites. Contribute to the integration of interns, project analysts, and other rotational support teams and resources. Schedule trainings and meetings as part of attorney or paraprofessional onboarding as needed. Assist SPMs with the monitoring and augmentation of section-specific training. Assist with HR functions such as the annual performance review process, including collecting feedback and monitoring billable and non-billable time. Act as liaison to, and collaborate with, other practice groups and administrative departments regarding practice support needs, as directed by SPMs. Assist SPMs as they monitor associate development to ensure progression in desired practice areas and participation in training opportunities. Procedurally oversee the collection of weekly associate workload reports (e.g., learning software programs such as ViDesktop). Assume additional responsibilities as needed. This role requires 60% in-office presence; remote work is permissible 40% of the time. Qualifications 1+ years of administrative experience in a professional services setting preferred. Excellent written and verbal communication skills. Excellent organizational, administrative, and time management skills with the ability to manage competing priorities across multiple workstreams. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to interact professionally with colleagues and internal stakeholders at all levels; ability to accept constructive feedback and training. Ability to work independently and as part of a team; outstanding client service orientation. Enthusiastic, proactive, and positive attitude; ability to handle confidential matters with discretion. Self-motivated to produce quality work; high level of integrity and honesty. Excellent technical skills, including proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; ability to quickly learn new applications. Proficiency in Excel, including formulas, budget tracking, and data manipulation. Flexibility to work overtime and travel to other offices as necessary. Strong organizational and administrative skills with attention to detail. Ability to work under pressure, prioritize competing demands, and meet deadlines. Notes The salary range and benefits referenced are provided for context; this information is subject to change. #J-18808-Ljbffr Mintz

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