Job Description

Job Description

Job Description

Position Function:

Conducts due diligence and supports ongoing monitoring of vendors in the successful execution and maintenance of the Bank's Vendor Management Program. A Risk Analyst I is expected to develop job knowledge and complete tasks with moderate supervision and guidance from the Manager. A Risk Analyst II is expected to expand knowledge and complete tasks with limited supervision and guidance from the Manager.

Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness.

Primary Accountabilities:

• Ensures compliance with the requirements of the Vendor Management Program.
• Works closely with Product Managers to communicate the requirements of the Program, providing appropriate training, tools, and guidance.
• Collaborates with Product Managers in the completion of Due Diligence Review Forms, Risk Assessments, and on-going monitoring of vendor services.
• Follows-up with Product Managers and Subject Matter Experts (SMEs) for the timely completion of all types of reviews of the Bank’s potential and existing vendors.
• Collaborates with Product Managers for collecting current/updated due diligence documents (e.g., SOC, COI, etc.) from vendors.
• Manages day-to-day responsibilities associated with Venminder, Dun & Bradstreet, and other VM-related systems, to include:
  • Manages users in the Venminder system to ensure users are current and access levels are appropriate.
  • Collaborates with Product Managers to ensure the information on the Venminder systems are accurate and current and that due diligence and other program documents are filed and linked for future access.
  • Adds and maintains vendors in the Dun & Bradstreet system for monitoring and reporting purposes.
  • Participates in Vendor Management related web meetings and trainings. Uses information learned from these meetings to enhance the Bank’s Program.
• Ensures timely and accurate input of vendor information (new vendors, changes to vendor information, ACH information, etc.) to the Bank’s accounts payable system in accordance with current procedures.
• Works with Product Managers to ensure timely completion of requirements for IT SOX vendors with a material impact on the Bank’s financial reporting.
• Conducts review of Bank’s Directors and Officers for any payments associated with related parties.

Minimum Qualifications:

Education:

Risk Analyst I and II:

• High School Diploma or GED equivalency required.
• Bachelor’s Degree from an accredited 4-year university in Business Administration or equivalent work experience preferred.

Experience:

Risk Analyst I:

• 3+ years of business/financial experience required. A relevant Bachelor’s degree can be substituted for 2 years of experience.
• Experience in vendor relations, contract management or procurement management preferred.

Risk Analyst II:

• 4+ years of business/financial experience required. A relevant Bachelor’s degree can be substituted for 2 years of experience.
• Experience in vendor relations, contract management or procurement management preferred.

Physical Requirements & Working Conditions:

• Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated.
• Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications.
• Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions.
• Must be able to read and understand bank-related documents.
• Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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