Job Description

Special Education Case Manager

Location: Washington, DC

Department: Academics

Application Deadline: Until filled

Employment Type: Full-time

Expected Start Date of Position: July 1, 2025

Reports to: SPED Coordinator

Compensation: Salary starts at $59,995 - $90,774 and will be commensurate with degree and years of experience

FLSA Status: Exempt

About Breakthrough Montessori Public Charter School

Breakthrough Montessori Public Charter School's mission is to provide diverse families in Washington, DC, a public Montessori education designed to enable children to develop within themselves the power to shape their lives and the world around them.

Founded in 2016, Breakthrough Montessori is a public charter school in Washington, DC. We will serve 388 students in PK3 through grade 6. At Breakthrough Montessori PCS, we believe in the unbounded potential of all children. Students of all races, classes, genders, sexual orientations, abilities, and backgrounds deserve a personalized education.

Our school is grounded in an institutional commitment to development, prevention, and community. We support human development through an uncompromising application of the time-tested Montessori instructional model. We support prevention through early learning, support and intervention, enabling us to quickly and effectively address learning challenges. Finally, we support the community through an intensive approach to family engagement.

Breakthrough Montessori PCS is committed to equity in all areas of our school's work. We are a supportive environment that seeks to employ a diverse staff reflective of all genders, races, ethnicities, religions, sexual orientations, and backgrounds.

Breakthrough Montessori PCS is a coaching school; all team members receive and give coaching to support professional growth.

Position Overview

The Special Education Case Manager position is for 11 months. Typical working hours are Monday from 8:00 AM to 4:30 PM and Tuesday through Friday from 8:00 AM to 4:00 PM.

Reporting to the Special Education Coordinator, the Case Manager is a credentialed special education professional responsible for key functions in the following areas: administrative support and program management, record keeping and compliance, training and professional development, and delivery of specialized instruction.

Administrative Support and Management

• Manage all Special Education (SpEd) calendars in collaboration with the SpEd Coordinator, schedule meetings, and respond to inquiries related to special education services as needed or when requested by families.
• Facilitate effective communication between special education staff, parents, and administrators.
• Assist with the implementation of special education programs and services, including support for annual IEP meetings and related activities.
• Collect and analyze data related to the effectiveness of special education programs and services.
• Supervise the team of dedicated aides, including managing daily coverage schedules.
• Under the guidance of the Special Education Coordinator, provide support to Resource Room staff in selecting and implementing appropriate curriculum materials.

Record Keeping and Compliance

• Maintain accurate student records, including IEPs and all related documentation.
• Collaborate regularly with general education teachers and service providers to address student needs and monitor progress.
• Prepare and mail dated IEP Progress Reports in alignment with the school's Progress Report and Report Card schedule.
• Maintain copies of all IEP Progress Reports in individual student files.
• Disseminate IEP information to general education teachers and relevant service providers (e.g., therapists, transportation staff).
• Distribute IEPs to general education teachers and collect required signatures.
• Send Notices of IEP Team Meetings to all invited participants at least 10 calendar days prior to the meeting date; document all responses (e.g., administrator, parent, related service providers, general education teacher, student age 16+).
• Facilitate IEP team meetings to review and discuss draft IEPs.
• Finalize IEP documents following team input.
• Provide finalized IEP copies to parents/guardians.
• Ensure that record keeping and administration complies with all local and federal laws regarding students with IEPs and those referred to special education.
• Organize and maintain student records (both paper and electronic) in accordance with school and OSSE standards.
• Participate in student enrollment and attendance-related meetings as needed, supporting appropriate placement decisions and promoting consistent school participation for students with IEPs.
• Track and manage inventory of special education materials.

Training and Professional Development

• Assist in the development and delivery of staff training on special education laws, procedures, and best practices.
• Plan and facilitate Monday Early Release professional development sessions, with guidance from the Special Education Coordinator.

Specialized Instruction and Case Management

• Manage a small caseload of special education students and the implementation of their IEP plans in an inclusive setting.
• Provide direct and indirect services to students on assigned caseload.

Other

• Coordinate ESY program

Education and Experience

• Special Education degree and/or certification
• Masters degree in related field
• 10 years of work experience in the field of special education

Benefits

We provide employees with a robust leave policy that includes:

• Paid personal time off
• Paid family leave (in addition to DC paid family leave)
• Paid bereavement leave
• Paid leave for the observation of a religious holiday

Breakthrough invests heavily in the professional development (PD) of our faculty through:

• An individual professional development budget of $250/year to pursue additional PD opportunities;
• Conference participation and
• A Continuing Education grant program that provides grantees up to $20,000 to complete Montessori teacher training, an advanced degree or other license.

Other benefits include:

• Health, dental, vision (Carefirst Blue Cross)
• Retirement (Vanguard Retirement)
• AFLAC
• Long-term disability

For information on Breakthrough Montessori PCS, including more information on employee benefits and our company culture, visit our website at

Breakthrough Montessori PCS is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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